Store Tagging Inventory and POS Software

Tagging with Thermal Printers

Hang tags and price labels can be printed from rolls of stock using a thermal label printer.

The tags and labels can have colored borders or backgrounds making them useful in consignment operations for know the month items came into inventory. Inventory tagged in May, for example, might be printed on green stock. Shoppers and clerks will know from the color how long items have been in inventory and how much they should be marked down. (This is an 'older method' that was employed prior to more sophisticated software that discounts aged inventory automatically and applies discounted prices at POS.)

Advanced software programs like No-Fee Consignment Software support various makes and models of printers as well as different sizes and styles of tags and labels, like perforated 2-part hang tags and barbell jewelry labels.

Stores that tag hundreds or thousands of inventory items are best served in convenience and cost with thermal printing.

The Diamond and Virtual editions of BCSS support thermal-label printing.

Tagging with Sheet Labels and Hang Tags

Adhesive price labels and non-adhesive hang tags can be printer from letter-sized (8.5 x 11) sheets of labels and tags using any black/white or color ink printer.

Medium price labels measure 2 5/8 x 1 with 30 labels per sheet - 3 across and 10 down. The small label is 1 3/4 x 1/2 - 4 across and 20 down or 80 labels per sheet.

Each hang tag is 4 x 1 with 2 across and 10 down per sheet or 20 tags.

To avoid the cost of sheet tags and labels, it is possible to print on slightly-heavier paper and cut labels out.

No-Fee Consignment Software includes settings for print adjustment allowing any make or model of ink printer to be used with the program. The settings adjust top and left margins to move print position up/down and left/right. Horizontal row spacing can also be adjusted.

Sheet labels are ok for shops not printing a multitude of labels.

All levels of BCSS print on sheet stock.

Tagging Guns

A tagging gun can be used to attach non-adhesive tags to items. They presumably save time and present a more professional image. Of course any attaching method will suffice: loops, strings, pins, etc.

Inventory Software

A program like No-Fee Consignment Software is repleat with client and inventory management, auto discounting (for consignments), POS (point of sale), settlements (for consignments), disbursements/check writing and extensive reporting.

The Intro edition of BCSS only tracks inventory that has been sold. Price labels and tags can be printed but the information entered for printing is not retained.

The Deluxe, Diamond and Virtual editions of BCSS record unsold inventory and provide for automated discounting of aging inventory as well as options for returning items that don't sell during the holding period: return, donate, destroy, transfer to shop ownership.

POS Software

With No-Fee Consignment Software there are several options at POS for customizing each sale for each customer:

  1. Sales tax and discounts can be applied by category or per item.
  2. Each item can be discounted by dollar amount or percentage.
  3. An entire invoice can be discounted by $ or % or can be made tax free.
  4. Any sale can be converted into a layaway with a proposed payment schedule.
  5. Clerks can be prevented from discounting or voiding sales.
  6. Each clerk can have a cash drawer till that can be audited in real time.
  7. Customer information can be entered on the invoice and saved in the program for future contact.
  8. Receipts can be printed on plain paper with an ink print or on 3" thermal paper using a receipt printer.
  9. Any credit-card processor can be used.

Pricing for The Software is well out weighed by program features and benefits. There's just one payment for lifetime use and there are no prepayments for support.

Process point-of-sale transactions for minimal cost, for clients and for yourself. Manage clients. Track and discount inventory. Process sales and settlements with no monthly or annual support fees.


'Point of sale' of course refers to the point at which a customer brings merchandise to the checkout station for purchase.

This is a crucial part of your total effort because customers' experiences at this point will finalize their opinions about your operation. Speed and accuracy along with a modicum of pleasantries will encourage return visits.

Point-of-Sale Software

A good software program expedites the process of entering inventory and tagging it. It is possible to enter items at POS that have not been entered into the software's database but it's time consuming and should be avoided by using barcodes wherever possible.

In consignment software each consignor is assigned an ID which may be a number or any combination of numbers and letters. Keep in mind that if consignor IDs are a mix of numbers and letters, every software database must sort the IDs as text, so numbers will be in the order of 1,10,2 instead of 1,2,10.

Each item ID will be in two parts (generally): 1) the client ID (identify the owner of the item) and 2) the number of the item belonging to the consignor. For example, SmithM-4 might mean that Mary Smith is the owner of the item and the item is the 4th item that she has on consignment. At the point of sale, if there is no barcode for the item, the Item ID can be typed in or the item can be selected from a list of items.

The Best Consignment Software invoice has provision for 5 invoices, so if the person checking out wants to look for something else or go to her car for her credit card, her invoice can be put on hold and invoice 2 can be opened to process the next person in line.

A picture of any item can be taken and stored in the program's database then recalled at POS. This is particularly advantageous in businesses dealing in high-end inventory (to avoid tag switching for one).

There are several ways to discount on the sales invoice. Discount:

    • One item by $ or %.
    • The entire invoice by %. (Consignors and store share the reduction.)
    • The invoice by $ amount. (The store absorbs the discount.)
    • Any item in any category where the category is part of a promotional sale.
    • Make the invoice tax free (usually for resellers with Tax IDs).

In the program the default method of payment is 'Cash' so the clerk doesn't need to make a selection if that is the payment method. Otherwise the clerk uses a drop-down menu to select credit-card type (Visa, debit, etc), check, gift certificate or PayPal.

Any sale can be designated as a layaway. At the point of sale or later, a payment schedule can be entered (and changed later on). The program tracks each layaway, payments due, payments late... Of course purchases are delivered with the last payment.

Point-of-Sale Systems

A 'system' in the IT world refers to a complete package of software and hardware and often includes a barcode scanner, cash drawer and receipt printer. (A label tagging printer is not part of POS.) There are other options like a pole display, brackets for mounting drawers under counters, etc.

Stores reselling used merchandise often have no-return policies (because patrons understand that they are purchasing used merchandise and by and large expect second-hand dealers to disallow returns). Often the expense of the receipt printer can be avoided because receipts aren't needed. No-Fee Consignment Software can print receipts on plain paper or purchasers may be satisfied with the credit-card transaction receipt or a hand-written one.

A special adapter is available with Best Consignment Software which substitutes for the receipt printer and connects the drawer directly to the computer, allowing the drawer to be opened with a key press. The drawer will still open for cash and check transactions but will not 'pop open' for credit-card, store credit, PayPal or Square payments.

Pole displays might also be an unnecessary expense. There are no secrets at point of sale so if it's possible configure the POS layout so the checkout monitor is viewable by both clerk and purchaser. Another option is connect a second (small cheap) monitor for patron viewing.

Point of Sale with Square

No-Fee Consignment Software is not tied to any credit-card processor so stores are free to use any credit-card processing they choose. The clerk processes sales as usual, selects the credit-card type and the payment transaction takes place completely outside of the POS software. Software vendors who require using their card processor due so because they get a kickback on every sale.

A strong advantage that's not quite so apparent is that because the software is not involved in the payment process, the software is not included in PCI compliance.

Get the free live demo by calling 888-427-5779.